Furniture Purchasing Guidelines

Furniture purchases and installations have the potential to impact Fire Life Safety paths of travel and impact ADA access. In order to ensure occupant safety and mobility, a review of certain furniture requests must be made by Facilities Services and Project Management for approval prior to procurement and installation.

Non-Partition/Standalone Furniture (Task chairs, desks, couches etc.)

Unless the department is requesting that Facilities Services install the furniture, standalone furniture does not need to be submitted for review and approval to Facilities Services and Project Management. 

The following needs to be completed by the requesting department before submitting your request to the Contracts & Procurement Management Department: 

Sign the Considerations for ADA and Fire Life Safety Compliance form and submit it with your requisition request.

Partition or Cubicle Furniture

The following steps need to be completed before submitting your request to the Contracts & Procurement Management Department: 

1. Obtain a room layout that shows the location(s) of the new furniture. This layout can be obtained either from the vendor, or from the Facilities Information System (FIS). If the room layout comes from FIS, the layout will need to be edited to show the new furniture location(s) and dimensions.
2. Submit a work order to Facilities Services using the Department Contract or Furniture Approval option and attach the room layout. The work order should include details on the quantity of each item being purchased and state whether or not there is a change of space use or occupancy.
3. Receive approval of the furniture layout from Facilities Services via email. This approval is required to be attached to the requisition request that is submitted to the P2P Department.